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# QRG Create Pay Codes - ETP Pay Codes

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## Purpose

The purpose of this quick reference guide is to step through the process of creating ETP Pay Codes. The
intended audience for this document are system administrators / standard users.

## Steps

### Create a new ETP Pay Code record

Pay Codes are applied to Pay Transactions processed for an Employee.
The ETP Pay Code record is used to define the Pay Codes used for Employee Termination Payments (ETP)
made to a Payee. The record holds General Information and Pay Code Setup details.

Create a ETP Pay Code by following the below steps:

<Columns cols={2}>
  <div>
    1. Click on the **App Launcher** icon. (See
       Figure 1)
  </div>

  <div>
    <Frame>
      <img src="https://mintcdn.com/2cloudnine-2edf05eb/KpcZiIUGJHaHQraR/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-0-figure-1.png?fit=max&auto=format&n=KpcZiIUGJHaHQraR&q=85&s=e60333b798e814da716766aefed7e565" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="456" height="200" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-0-figure-1.png" />
    </Frame>
  </div>
</Columns>

<Columns cols={2}>
  <div>
    2. Go to the **Pay Codes** object by using the
       Search function. (See Figure 2)
  </div>

  <div>
    <Frame>
      <img src="https://mintcdn.com/2cloudnine-2edf05eb/KpcZiIUGJHaHQraR/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-0-figure-2.png?fit=max&auto=format&n=KpcZiIUGJHaHQraR&q=85&s=7193fb7869d4e42da4fe78fb291f11fc" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="456" height="360" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-0-figure-2.png" />
    </Frame>
  </div>
</Columns>

3. Click on the **New** button. (See Figure 3)

<Frame>
  <img src="https://mintcdn.com/2cloudnine-2edf05eb/KpcZiIUGJHaHQraR/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-0-figure-3.png?fit=max&auto=format&n=KpcZiIUGJHaHQraR&q=85&s=4133d36b25d3b36290ab02a910f8b4cd" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="976" height="194" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-0-figure-3.png" />
</Frame>

4. Select **ETP** from the available record types and click on the **Next** button (see Figure 4).

<Frame>
  <img src="https://mintcdn.com/2cloudnine-2edf05eb/KpcZiIUGJHaHQraR/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-1-figure-4.png?fit=max&auto=format&n=KpcZiIUGJHaHQraR&q=85&s=00ce537841e6182867e1f554d7f1fcf2" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="976" height="562" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-1-figure-4.png" />
</Frame>

5. Follow this step in the sequence given below:
   1. Populate the following required fields to provide the base details of the ETP Pay Code (see
      Figure 5):
      1. **Pay Code Name**
      2. **Description**
      3. **Pay Advice Description**
      4. **Pay Advice Sort Order**
   <Frame>
     <img src="https://mintcdn.com/2cloudnine-2edf05eb/qcm1yaaRuYhzkzMJ/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-1-figure-5.png?fit=max&auto=format&n=qcm1yaaRuYhzkzMJ&q=85&s=3c1a258666cd73499a0c62f6b85ed818" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="976" height="456" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-1-figure-5.png" />
   </Frame>
   2. Populate the following required fields to provide the base details of the ETP Pay Code (see
      Figure 6):
      1. **Contributes to ETP**
      2. **ETP Type**
      3. **Pay Rate Multiplier**
   3. Populate the following optional fields as required (see Figure 6):
      1. If Pay Transactions associated with this Pay Code will not count towards the
         taxable earnings of the Payee, check the **PAYG Tax Exempt?** checkbox.
      2. To exclude any transactions related to this Pay Code from the standard Pay Advice
         PDF, check the **Exclude From Pay Advice** checkbox.
6. Click on the **Save** button.

<Frame>
  <img src="https://mintcdn.com/2cloudnine-2edf05eb/qcm1yaaRuYhzkzMJ/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-2-figure-6.png?fit=max&auto=format&n=qcm1yaaRuYhzkzMJ&q=85&s=3f8ba124ec471642602a488bb82ebd90" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="976" height="446" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-2-figure-6.png" />
</Frame>

A new **ETP Pay Code** is now created (see Figure 7).

<Frame>
  <img src="https://mintcdn.com/2cloudnine-2edf05eb/qcm1yaaRuYhzkzMJ/images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-2-figure-7.png?fit=max&auto=format&n=qcm1yaaRuYhzkzMJ&q=85&s=b7b38607b89860aae7778128428ef162" alt="Screenshot from QRG Create Pay Codes - ETP Pay Codes" width="976" height="434" data-path="images/generated/reference-guides/data-set-up-and-creation/qrg-create-pay-codes-etp-pay-codes/qrg-create-pay-codes-etp-pay-codes-pdf-2-figure-7.png" />
</Frame>

<Danger>
  ETP Pay Codes CAN NOT be deleted if they have related records or are used in other
  records. Deleting records is not recommended unless absolutely essential.
</Danger>

<Warning>
  A Pay Code can only be edited if it has not already been referenced within Pay Transactions,
  Interpretation Rules or Payee Allowance records. A new Pay Code will need to be created if updates
  are required after this point.
</Warning>

1. To modify an existing **ETP Pay Code** record, open the required record and select the **Edit** button
   available on the top right side of the page. You can also double click within fields that need editing
   or just click on the pencil icon <InlineImage src="/images/icons/qrg-create-pay-codes-etp-pay-codes-inline-3-1.png" alt="Inline icon" /> that appears within fields when hovering with your cursor.
2. When complete, click on the **Save** button.

## Field Descriptions

**Contributes to ETP** indicates if the Pay Code Contributes to ETP.

**Description** is the description of this Pay code.

**ETP Type** is the ETP Type based on the recognised ATO values.

**Exclude From Pay Advice** indicates that any transactions related to this Pay Code will not be displayed on
the standard Pay Advice PDF.

**Pay Advice Description** is the description that will be displayed to a Payee on their Pay Advice PDFs for
any Pay Transactions related to this Pay Code.

**Pay Advice Sort Order** defines the order in which Pay Codes will be displayed on Pay Advice PDFs.

**Pay Code Name** is the name given to the Pay Code record that is being created.

**PAYG Tax Exempt** indicates whether Pay Transactions using this Pay Code will count toward the taxable
earnings or the non-taxable earnings of the Payee.

**Pay Rate Multiplier** is the multiplier which will be applied to the Pay Rate on Pay Transactions using this
Pay Code.

## Further Information

| Document                               | Document Type     | Description                       |
| -------------------------------------- | ----------------- | --------------------------------- |
| Create Pay Codes - Allowance Pay Codes | Task Instructions | How to create Allowance Pay Codes |
| Create Pay Codes - Deduction Pay Codes | Task Instructions | How to create Deduction Pay Codes |
| Create Pay Codes - Expense Pay Codes   | Task Instructions | How to create Expense Pay Codes   |
| Create Pay Codes - Lump Sum Pay Codes  | Task Instructions | How to create Lump Sum Pay Codes  |
| Create Pay Codes - Payment Pay Codes   | Task Instructions | How to create Payment Pay Codes   |
