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# QRG Create Payee Withholdings - AU GST
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## Purpose
The purpose of this quick reference guide is to step through the process of creating an AU GST Payee
Withholding. The intended audience for this document are system administrators / standard users.
## Steps
### Create a New AU GST Payee Withholding record
The AU GST Payee Withholding record holds the General Information and Business Details for a Payee.
Create an AU GST Payee Withholding by following the below steps:
1. Navigate to the **Payee** record.
1. To identify a Payee record from
an Employee record, enter the
Employee name into the **Global**
**Search** (see Figure 1).
2. Select the **Employee** record
from the suggestions provided.
3. Open the **Related** tab.
4. Identify the **Payee** related list.
5. Select the **Payee** record (see
Figure 2).
2. Click **Withholdings** from the tab options.
3. Click **New** (see Figure 3)
4. Select **AU GST** from the available record types (see Figure 4).
5. Click **Next** .
6. Populate the following required fields to provide the base details of the Payee Withholding (see
Figure 5):
1. **Employee**
2. **Effective Date**
3. **Payee**
7. Populate the following fields to provide details for the contract Payee’s registered business: (see
Figure 5):
1. **ABN**
2. **Business Name**
3. **Trading Name**
4. **Business Email**
5. **Business Street**
6. **Business Email**
7. **Business Street**
8. **Business City**
9. **Business State/Province**
10. **Business ZIP/Postal Code**
11. **Business Country**
12. **GST Registered**
13. **GST Exempt**
1. **GST Exempt Reason**
8. Populate the following optional fields as needed:
1. To set a fixed-term for the Payee Withholding record, populate the **Expiry Date** field. If
left blank, no expiry date will apply.
2. To prevent the Status of the Payee Withholding from being automatically updated by the
automatic status update scheduled job, check the **Exclude From Auto Update** checkbox
9. Click **Save** .
Once the record is saved, the ABN Lookup field will be updated, which can be selected
to open the Australian Business Register ABN lookup site in a new tab, detailing the
actual details of the ABN entered as per that website.
The Pay Batch Event field will be automatically populated upon saving the record, and
should not be manually entered.
The Status of the Payee Withholding record will be automatically updated upon saving
the record, based on the Start Date and End Date (see Figure 4)
A new **AU GST Payee Withholding** record is now created (see Figure 6).
Payees set up with an AU GST Payee Withholding do not need to be configured with
either the AU PAYG or the AU SUPER Payee Withholdings. They may still require an AU
Payroll Tax Payee Withholding, depending on your organisation.
Payee Withholding records CANNOT be deleted if they have related records or are
used in other records. Deleting records is not recommended unless absolutely essential.
10. To modify an existing **Payee Withholding** record, open the required record and select the **Edit**
button available on the top right side of the page. You can also double click within fields that
need editing or just click on the pencil icon that appears within fields when hovering with
your cursor.
11. When complete, click on the **Save** button.
## Field Descriptions
**ABN** Australian Business Number of the contractor company.
**ABN Lookup** is used to confirm the entered ABN in the Australian Business Register ABN lookup site
matches the correct company name.
**Business City** is the business city.
**Business Country** is the business country.
**Business Email** is the business email address.
**Business Name** is the registered Business Name of the contractor company.
**Business Street** is the business street address.
**Business State/Province** is the business state/province.
**Business Zip/Postal Code** is the business zip/post code.
**Effective Date** is the date the Withholding will become effective. Withholdings will not be calculated
before this date.
**Employee** is the Employee record this Payee Withholding record relates to. This must match the
Employee of the Payee.
**Exclude From Auto Update** when this box is checked the record will be skipped by the Automatic Status
Update scheduled job.
**Expiry Date** is the date the Withholding expires. Payments will not be made after this date. If blank, no
expiry date applies.
**External ID** defines the ID of the corresponding record in an external system that has been used to
create/update the record.
**GST Exempt** indicates that the contractor is GST exempt.
**GST Exempt Reason** is the GST exempt reason.
**GST Registered** indicates that the contractor is GST registered.
**Payee** is the Payee record this Payee Withholding Record relates to.
**Trading Name** is the Trading Name of the contractor company.
## Further Information
| Document | Document Type | Description |
| ---------------------------------------------- | ----------------- | ------------------------------------------------------ |
| QRG Create a Payee record | Task Instructions | How to create a Payee record |
| QRG Create Payee Withholdings - AU Super | Task Instructions | How to create Superannuation Payee Withholding Records |
| QRG Create Payee Withholdings - AU Payroll Tax | Task Instructions | How to create Payroll Tax Payee Withholding Records |
| QRG Create Payee Withholdings - AU PAYG | Task Instructions | How to create PAYG Payee Withholding Records |
