> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.
# QRG Define Payee Opening Balances - Leave
export const InlineImage = ({src, alt = "", height = "1.6em"}) => {
return 
;
};
## Purpose
The purpose of this quick reference guide is to step through the process of defining the Payee Opening
Balances. The intended audience for this document is Standard Users.
## Steps
### Create Payee Opening Balances - Leave
To create a Payee Opening Balance record:
1. Go to the **Payee** record.
1. To identify a Payee record from an Employee record, enter the Employee name into the
**Global Search** (see Figure 1).
2. Select the **Employee** record from the suggestions provided.
3. Open the **Related** tab (see Figure 2).
4. Identify the **Payee** related list.
5. Select the **Payee** record.
2. Within the Payee record, click on the **More** button (see Figure 3).
3. Click on **Opening Balances** .
4. In the Payee Opening Balances tab, click on the **New** button (see Figure 4).
5. To create a Leave Payee Opening Balance record, select the **Leave** record type (see Figure 5).
6. Click **Next.**
7. Populate the following required fields to provide the base details of the Payee Opening Balance
record: (see Figure 6)
1. **Payee**
2. **Employee**
3. **Effective Date**
4. **Status**
5. **Leave Rule**
6. **Payee Leave Rule**
7. **Leave Balance Units**
**Important Notes**\
*(Page 3)*
The Status must be entered as Confirmed, which creates a Pay Batch Event and automatically
populates the fields of Pay Batch Event and Pay Batch Event Processing Status upon saving this
Record. Ensure that the Payee Opening Balance records are processed in a Pay Batch so that they
are included in the Payee Aggregate Records.
The correct Effective Date must be populated, otherwise, it can't be picked up in a Pay Batch to be
included in the Leave Balance for an Employee.
8. Click on the **Save** button.
9. A new Payee Opening Balance Record has been created (see Figure 7).
**Important Notes**\
*(Figure 7)*
If you try to delete a Payee Opening Balance that has been included in a Pay Batch, you will receive
an error message ‘ERROR: You cannot delete a Payee Opening Balance when it has been included in
a Pay Batch.’
10. To modify an existing **Payee Opening Balance** record, open the required record and
select the **Edit** button available on the top right side of the page. You can also
double-click in any of the fields that need editing, or just click on the pencil icon
that appears within fields when you move your cursor over the field.
11. When complete, click on the **Save** button.
## Field Descriptions
| Field Name | Description |
| ---------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Effective Date** | Determines which Calendar Period the Payee Opening Balance record should be included in the Pay Batch processing based on the Payee’s Pay Schedule. |
| **Employee** | The related Employee record. |
| **Leave Balance** **Units** | These are the hours from the prior software system to be included for this Leave Rule Opening Balance record. |
| **Leave Rule** | The related Leave Rule. |
| **Pay Batch Event** | This is the associated Pay Batch Event created automatically by the system for inclusion in the Pay Batch creation process. |
| **Payee** | The related Payee record. |
| **Payee Leave Rule** | The related Payee Leave Rule for the Leave Balance Units to be applied to. |
| **Payee Opening** **Balance Name** | The automatically generated name given to the new Payee Opening Balance record upon saving the record. |
| **Payee Pay Batch** **Processed** | The Payee Pay Batch this Payee Opening Balance was processed in. |
| **Status** | Indicates at which point in the process this Payee Opening Balance is currently at. |
## Further Information
| Document | Document Type | Description |
| ------------------------- | ----------------- | ---------------------------- |
| QRG Create a Payee record | Task Instructions | How to create a Payee Record |
| QRG Create a Pay Batch | Task Instructions | How to create a Pay Batch |