> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.
# QRG Accounting Default Accounts - Deductions
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## Purpose
The purpose of this quick reference guide is to step through the process of creating an Accounting
Default Account record for Deduction Pay Codes. The Accounting Default Accounts are used to
automatically assign a specific Natural Account Number for the specified Pay Code.
It is used to set Pay Code overrides from the default Natural Account number. The intended audience for
this document is System Administrators / Standard Users.
## Steps
### Create an Accounting Default Account record
To create an Accounting Default Account record, the following steps should be completed:
1. Click on the **App Launcher** icon. (See
Figure 1)
2. Go to the **Accounting Default Accounts**
object by using the Search function. (See
Figure 2)
3. Click on the **New** button. (See Figure 3)
4. Select **Deductions** from the available record types, and click on the Next button. (See Figure 4)
5. Populate the following required fields to provide the base details of the Accounting Default
Account record (see Figure 5):
1. **Accounting System**
2. **Pay Code**
3. **Balance Sheet Account**
6. Click on the **Save** button (see Figure 5).
7. A new **Accounting Default Account** record is now created (see Figure 6).
Accounting Default Accounts records CAN NOT be deleted if they have related records
or are used in other records. Deleting records is not recommended unless absolutely
essential.
8. To modify an existing **Accounting Default Accounts** record, select the required record and select
the **Edit** button available on the top right side of the page. You can also double click within fields
that need editing or just click on the pencil icon that appears within fields when hovering
with your cursor.
9. When complete, click on the **Save** button.
## Field Descriptions
**Accounting System** is the Accounting System this Accounting Default Account relates to.
**Balance Sheet Account** is the Balance Sheet Provision Account this Accounting Default Account relates
to.
**Pay Code** is the Deduction Pay Code this Accounting Default Account relates to.
## Further Information
| Document | Document Type | Description |
| ------------------------------------------------------- | ----------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| QRG General Ledger Key Information | Key Information | Outlines useful information relevant to the General Ledger functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| Accounting System Setup | Task Instructions | How to create the Accounting System Setup record. |
| Create Accounting Segments - Payment Entity | Task Instructions | How to create a Payment Entity Accounting Segment record. |
| Create Accounting Segments - Invoice Entity | Task Instructions | How to create an Invoice Entity Accounting Segment record. |
| Create Accounting Segments - Natural Account | Task Instructions | How to create a Natural Account Accounting Segment record. |
| Create Accounting Segments - Assignment Department | Task Instructions | How to create an Assignment Department Accounting Segment record. |
| Create Accounting Segments - Location | Task Instructions | How to create a Location Accounting Segment record. |
| Create Accounting Segments - Cost Code | Task Instructions | How to create a Cost Code Accounting Segment record. |
| Accounting Invoice Type | Task Instructions | How to create the Accounting Invoice Type record. |
| Accounting Payment Entity Defaults | Task Instructions | How to create the Accounting Payment Entity Default record. |
| Accounting Default Account - Allowances and Expenses | Task Instructions | How to create the Accounting Default Account record for the record types of Allowance Pay Codes, or Expense Pay Codes. |
| Accounting Default Account - Earnings | Task Instructions | How to create the Accounting Default Account record for Payment Pay Codes, and can be split by PAYG vs RCTI. |
| Accounting Default Account - Leave Rules | Task Instructions | How to create the Accounting Default Account record for Leave Rules. |
| --- | --- | --- |
| QRG Create an Employment Cost record - All record types | Task Instructions | How to create an Employment Cost record. |
| QRG Create an Employment Cost Template Group | Task Instructions | How to create an Employment Cost Template Group record. |
| QRG Create an Accounting Assignment Department | Task Instructions | How to create an Accounting Assignment Department record. |
| Create a Location Record | Task Instructions | How to create a Location record. |
| QRG Create Invoice Journal | Task Instructions | How to create an Invoice Journal record. |
| QRG Create an Assignment - Employee | Task Instructions | How to create an Assignment record. |
