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# QRG Accounting Payment Entity Defaults
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## Purpose
The purpose of this quick reference guide is to step through the process of creating an Accounting
**Payment Entity** **Default** record. The **Accounting Payment Entity** **Default** record contains Accounting
dimensions of an **Accounting Payment Entity**, specifically relating to the Payment Files for the Cost of
Payroll Journals. The intended audience for this document is System Administrators / Standard Users.
## Steps
### Create Accounting Payment Entity Defaults
To create a **Accounting Payment Entity** **Default** record, the following steps should be completed:
1. Click on the **App Launcher** icon. (See
Figure 1)
2. Go to the **Accounting Payment Entity**
**Default** object by using the Search
function. (See Figure 2)
3. Click on the **New** button. (See Figure 3)
4. Populate the following required fields to provide the base details of the Accounting Payment
Entity **Default** record (see Figure 4):
1. **Accounting System**
2. **Payment Entity**
3. **GL Entity Code**
4. **GL Bank Account Number**
5. If you require the Payment File Line to go to a specific Department, populate the optional field **GL Bank Account Department** .
6. Click on the **Save** button (see Figure 4).
The **Payment Entity** field in the below Figure refers to the Payroll **Payment Entity** and not the
Accounting Segment **Payment Entity**.
7. A new **Accounting Payment Entity Defaults** record is now created (see Figure 5).
**Accounting Payment Entity Defaults** records CAN NOT be deleted if they have related
records or are used in other records. Deleting records is not recommended unless
absolutely essential.
8. To modify an existing **Accounting Payment Entity Defaults** record, select the required record
and select the **Edit** button available on the top right side of the page. You can also double click
within fields that need editing or just click on the pencil icon that appears within fields
when hovering with your cursor.
9. When complete, click on the **Save** button.
## Field Descriptions
**Accounting System** is the **Accounting System** this **Accounting Payment Entity Defaults** record relates to.
**Payment Entity** is the Payroll **Payment Entity** this **Accounting Payment Entity Defaults** record relates to.
**GL Entity Code** is the appropriate Entity dimension this Entity maps to in the **Accounting System**.
**GL Bank Account Department** is the appropriate Department this entity maps to in the accounting
system. This is an optional field.
**GL Bank Account Number** is the appropriate Natural Account this Entity maps to in the Accounting
System.
## Further Information
| Document | Document Type | Description |
| ------------------------------------------------------- | ----------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| QRG General Ledger Key Information | Key Information | Outlines useful information relevant to the General Ledger functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| Accounting System Setup | Task Instructions | How to create the Accounting System Setup record. |
| Create Accounting Segments - Payment Entity | Task Instructions | How to create a Payment Entity Accounting Segment record. |
| Create Accounting Segments - Invoice Entity | Task Instructions | How to create an Invoice Entity Accounting Segment record. |
| Create Accounting Segments - Natural Account | Task Instructions | How to create a Natural Account Accounting Segment record. |
| Create Accounting Segments - Assignment Department | Task Instructions | How to create an Assignment Department Accounting Segment record. |
| Create Accounting Segments - Location | Task Instructions | How to create a Location Accounting Segment record. |
| Create Accounting Segments - Cost Code | Task Instructions | How to create a Cost Code Accounting Segment record. |
| Accounting Invoice Type | Task Instructions | How to create the Accounting Invoice Type record. |
| Accounting Default Account - Allowances and Expenses | Task Instructions | How to create the Accounting Default Account record for the record types of Allowance Pay Codes, or Expense Pay Codes. |
| Accounting Default Account - Deductions | Task Instructions | How to create the Accounting Default Account record for the record type of Deduction Pay Codes. |
| Accounting Default Account - Earnings | Task Instructions | How to create the Accounting Default Account record for Payment Pay Codes, and can be split by PAYG vs RCTI. |
| --- | --- | --- |
| Accounting Default Account - Leave Rules | Task Instructions | How to create the Accounting Default Account record for Leave Rules. |
| QRG Create an Employment Cost record - All record types | Task Instructions | How to create an Employment Cost record. |
| QRG Create an Employment Cost Template Group | Task Instructions | How to create an Employment Cost Template Group record. |
| QRG Create an Accounting Assignment Department | Task Instructions | How to create an Accounting Assignment Department record. |
| Create a Location Record | Task Instructions | How to create a Location record. |
| QRG Create Invoice Journal | Task Instructions | How to create an Invoice Journal record. |
| QRG Create an Assignment - Employee | Task Instructions | How to create an Assignment record. |
