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# QRG Create Interpretation Rule - Create Assignment Interpretation Variation
## Purpose
The purpose of this quick reference guide is to step through the process of creating an Assignment
Variation for an Interpretation Rule. The intended audience for this document are system administrators /
standard users.
## Steps
### Create a new Interpretation Variation Rule
The Interpretation Variation record type allows for variations to be applied to an Interpretation Rule with
only minimal information input, and without the need to create a completely new Interpretation Rule.
The Assignment Variation is used for part-time Employees who have differing frequency standard hours
from those outlined in the Interpretation Rule associated with the Payee’s Assignment record.
The Assignment Variation record allows select information input in the following sections of the
Interpretation Rule Builder to override the data captured in the original Interpretation Rule:
* Basic Information
* Frequency Hours Rules
Create a Assignment Variation by following the below steps:
1. Click on the **App Launcher** icon (see
Figure 1).
2. Go to the **Interpretation Rule** object by
using the Search function (see Figure 2).
3. Click on the **New** button (see Figure 3).
4. Select **Interpretation Variation Rule** from the available Interpretation Rules and click on the **Next**
button (see Figure 4).
5. Follow this step in the sequence given (see Figure 5):
1. To determine the Variation type, select **Assignment** from the available picklist values in
the Variation Type field.
2. To align the Variation with the Assignment record that it will be related to, populate the
**Assignment** field using the lookup options available.
3. Click on the **Create** button.
If another Variation Type is required, contact your System Administrator for assistance
with creating the new Global Picklist value for the Interpretation Variation Type.
Variations can only be applied during Interpretation when a Timesheet Activity has
been populated to indicate that changed work conditions apply for the Time entered.
If no Timesheet Activity Project Codes are associated with the Variation Type selected
in Step 5., the Variation will not be available for Interpretation. For more information on
how to create a Timesheet Activity Project Code associated with a Variation, follow the
instructions provided in the Create Timesheet Activity Project Codes QRG.
6. Follow this step in the sequence given (see Figure 6):
1. Populate the following required fields to provide the base details of the Variation:
1. To create a unique identifier for the Variation, populate the **Interpretation Rule**
**Name** field.
2. To determine the frequency of the Timesheet that applies to the Variation,
populate the **Timesheet Frequency** field using the lookup options available.
3. To identify the Interpretation Rule that the Variation will be applied to, populate
the **Interpretation Rule** field using the lookup options available.
4. To define the maximum amount of Ordinary Hours payable within the Timesheet
Period before overtime must be paid, populate the **Frequency’ Standard Hours**
field.
2. Populate the following optional fields as required:
1. To provide a description that can be used to quickly identify the Variation,
populate the **Short Description** field.
2. To provide a description that can be used to quickly identify the configuration of
the Variation, populate the **Long Description** field.
3. If the Assignment record selected in Step 5b. is incorrect, the **Assignment** field
can be re-populated using the lookup options available to select the correct
Assignment.
7. Click on the **Save All** button (see Figure 6).
The Timesheet Frequency populated for the Variation MUST match the Timesheet
Frequency populated for the related Assignment.
The lookup options presented for selection in the Interpretation Rule field will display
all Interpretation Rules associated with the Assignment record populated for the
Variation.
The fields within the Additional Details section require no input and will be
automatically populated once updates and/or changes to the Variation have been
saved.
8. Review and confirm the details of the
Variation, then click on the **Finalise**
button to complete record creation (see
Figure 7).
Unlike the process for creating Hourly or Shift Time Interpretation Rules, Frequency
Overtime Breakpoints should NOT be populated for Variations.
9. A new **Assignment Variation** is now created (see Figure 8).
Once a Variation has been Finalised, it is not recommended to modify further, but
instead to facilitate any changes required by creating a new Variation.
Variations CANNOT be deleted if they have been used to process Timesheet Entries to
create Pay Transactions. Deleting records is not recommended unless absolutely
essential.
10. To modify an existing Variation, open the required record and select the **Launch** button to open
the Builder page, then select the **Unfinalise** button available at the bottom of the record.
11. When complete, click on the **Finalise** button.
## Field Descriptions
**Assignment** indicates the Assignment that relates to the Interpretation Rule that the Variation will be
applied to.
**Frequency’ Standard Hours** defines the maximum Standard Hours from which Overtime is payable for
the remaining hours on the Timesheet (as determined by the Timesheet Frequency).
**Interpretation Rule** is the related Interpretation Rule that the Variation will be applied to.
**Interpretation Rule Name** defines the name for the Variation record.
**Long Description** is the description outlining the Variation’s purpose. Users are encouraged to detail here
the brief snapshot of how this Variation is configured, to assist with identifying differences between
various Interpretation Rules with similar conditions and/or names.
**Short Description** is the description that can be displayed in lookup search to assist users in selecting the
correct Interpretation Rule.
**Timesheet Frequency** defines the Timesheet Frequency for which the Variation has been set to interpret.
The Timesheet Frequency on the Assignment Variation must match the Timesheet Frequency on both
the related Interpretation Rule and the Timesheet from the related Assignment. If the Variation does not
match the Timesheet Frequency populated for related Timesheets, interpretation will not occur.
**Variation Type** is the type of Variation record that is selected for creation:
* **24hr Care Shift** is utilised for Variations where Employees have differing standard hours, rates of
pay or conditions of work from those outlined in the Interpretation Rule related to a Payee’s
Assignment.
* **Assignment** is utilised for part-time Employees with differing standard hours from those outlined
in the Interpretation Rule related to a Payee’s Assignment record.
## Further Information
| Document | Document Type | Description |
| ------------------------------------------------------------------------------------------------- | --------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| Quick Reference Guide Index - Interpretation Rules | Index | Index document for Rate Calculator QRGs |
| QRG Interpretation Rule Builder Functionality - Key Information | Information Quick Reference | Outlines useful information relevant to the Interpretation Rule functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| QRG Interpretation Rule Builder - Create Daily Rates Interpretation Rule | Task Instructions | How to create a Daily Rates Interpretation Rule. |
| QRG Interpretation Rule Builder - Populate Hourly Rate Breakpoints | Task Instructions | How to populate Breakpoints for the Hourly Rate Interpretation Rule Record Type. |
| QRG Interpretation Rule Builder - Populate Shift Time Breakpoints | Task Instructions | How to populate Breakpoints for the Shift Start or Shift End Interpretation Rule Record Type. |
| QRG Interpretation Rule Builder - Populate Break Loading & Minimum Rest Rules | Task Instructions | How to populate Breakpoints for the Break Loading and Minimum Rest Rules using the Interpretation Rule Builder. |
| QRG Interpretation Rule Builder - Populate Split/Broken Shift & Sleepover Rules | Task Instructions | How to populate Breakpoints for the Split/Broken Shift and Sleepover Rules using the Interpretation Rule Builder. |
| QRG Interpretation Rule Builder - Create Breakpoints & Pay Code Caps | Task Instructions | How to create Breakpoints and Pay Code Caps using the Interpretation Rule Builder. |
| QRG Interpretation Rule Builder - Populate Allowance, Leave & Allowance Junction Rule Breakpoints | Task Instructions | How to populate Breakpoints for Allowances, Leave and Allowance Junction Rules using the Interpretation Rule Builder. |
| QRG Create Interpretation Rule - Create Custom Interpretation Variation | Task Instructions | How to create custom Interpretation Variations. |
