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# QRG Interpretation Rule Builder - Populate Break Loading & Minimum Rest Rules
## **Purpose**
The purpose of this quick reference guide is to step through the process of creating Break Loading & Minimum Rest Rules within the Interpretation Rule Builder page. The intended audience for this document are system administrators / standard users.
## **Steps**
### **Populate Break Loading & Minimum Rest Rules**
Interpretation Rules are used to convert Timesheet Entries into Pay Transactions for payment of wages to Payees, taking into account different calculations for the amount of time worked.
Interpretation Rules are created using the Interpretation Rule Builder, which consists of a series of dynamic fields that differ based on the record type selected. These fields are broken into several sections, some of which are optional, to allow for various interpretation types.
See below for an ordered list of the QRGs related to each section of the Interpretation Rule Builder page for Hourly Rate, Shift End Time or Shift Start Time record types:
1. Populate Hourly Rate Interpretation Rules OR Shift Time Interpretation Rules
2. Populate Break Loading and Minimum Rest Rules **(optional)**
3. Populate Split/Broken Shift and Sleepover Rules **(optional)**
4. Populate Allowance, Leave & Allowance Junction Rule Breakpoints **(optional)**
5. Create Breakpoints and Pay Code Caps
The Break Loading and Minimum Rest Breakpoints define how Rest Breaks should be defined and calculated when creating Pay Transactions in association with the Interpretation Rule.
### **Break Loading Interpretation**
To enable Break Loading Interpretation, identify the Break Loading and Minimum Rest Rules section of the Interpretation Rule Builder and follow the below steps.
1. Populate the following fields (see Figure 1):
1. To apply Break Loading Interpretation so that Penalty or Overtime is payable when breaks do not occur as defined, select **Yes** from the available picklist options in the **Apply Break Loading Interpretation?** field.
2. To determine if Paid Breaks should be included when calculating Break Loading, select from the available picklist options in the **Include Paid Breaks in Break Loading** field.
3. If Break Loading Pay Transactions should be created using Overtime Pay Codes (rather than defined Pay Codes), select the checkbox in the **Include Break Loading in Overtime** field.
4. Define the maximum length of time worked without a break before Break Loading Overtime Breakpoints apply by populating the **Break Loading Hours Exceeded** field.
5. Define the minimum length of time an unpaid break must last to ensure that Break Loading is not applied populating the **Break Loading Unpaid Break Minutes** field.
6. If Include Break Loading In Overtime was not selected, follow this step to populate Break Loading Breakpoints (see Figure 2):
1. From the Break Loading Breakpoints tab, click on the **+ Add Breakpoints** button.
2. To define the Pay Code for Break Loading Pay Transactions during ordinary time, select from the available picklist options in the **Paycode** field.
3. To define the remaining Pay Codes for Break Loading Pay Transactions, select from the available picklist options in each of the following fields:
1. **Public Holiday Paycode**
2. **Sunday Paycode**
3. **Casual Loading Pay Code** (if Penalty Loading is enabled)
4. **Penalty Loading Pay Code** (if Casual Loading is enabled)
5. **Overtime Paycode**
### **Minimum Rest Interpretation**
To enable Minimum Rest Interpretation, identify the Break Loading and Minimum Rest section of the Interpretation Rule Builder and follow the below steps.
3. Populate the following fields (see Figure 3):
1. To apply Minimum Rest Interpretation so that Penalty or Overtime is payable when adequate rest periods have not elapsed between consecutive shifts, select **Yes** from the available picklist options in the **Apply Minimum Rest Interpretation** field.
2. Determine whether Minimum Rest Pay Transactions, over the standard hours, should be created using Overtime Pay Codes (rather than defined Pay Codes) by selecting **Yes** from the available picklist options in the **Include Minimum Rest in Daily OT Hours?** field.
1. If **No** , Minimum Rest Hours will not be interpreted as Overtime, and will instead be considered as ordinary hours.
3. Define the days Minimum Rest conditions apply by using the arrow buttons to move days from the **Available** to the **Chosen** column in the **Days Minimum Rest Hours Apply** field.
4. If Minimum Rest should apply for Timesheet Entries where the last Timesheet Entry for the previous day ended in Overtime, select **Yes** from the picklist options available in the **Apply Minimum Rest on Overtime** field.
5. Define the minimum hours between the end of one Timesheet Entry and the beginning of the next Timesheet Entry to ensure that Minimum Rest Interpretation is not applied by populating the **Minimum Rest Hours** field
6. To determine whether Minimum Rest Timesheet Entries are interpreted for the whole day, regardless of the length of break between Timesheet Entries, select from the available picklist options in the **Apply Minimum Rest to Same Day Entries** field:
1. If **Yes** , then all Timesheet Entries within that day will have Minimum Rest applied.
2. If **No** or blank, only Timesheet Entries that continue to break the Minimum Rest Hours will have Minimum Rest applied.
7. Follow this step to populate Minimum Rest Breakpoints (see Figure 4):
1. From the Minimum Rest Breakpoints tab, click on the **+ Add Breakpoints** button
2. To define the Pay Code for Minimum Rest Pay Transactions during ordinary time, select from the available picklist options in the **Paycode** field.
3. To define the remaining Pay Codes for Minimum Rest Pay Transactions, select from the available picklist options in each of the following fields:
1. **Public Holiday Paycode**
2. **Sunday Paycode**
3. **Casual Loading Pay Code** (if Casual Loading is enabled)
4. **Penalty Pay Code** (if Penalty Loading is enabled)
5. **Overtime Pay Code**
5. To complete the remaining required fields for this Interpretation Rule, follow the instructions provided in the Populate Hourly Rate Interpretation Rules or Populate Shift Time Interpretation Rules QRG.
The Interpretation Rule cannot be saved or finalised until all required fields and Breakpoints have been populated, and Breakpoint & Pay Code Cap creation has been completed.
## **Field Descriptions**
| **Field Name** | **Description** |
| ---------------------------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Apply Break Loading** **Interpretation?** | Indicates whether the Interpretation Rule will apply Break Loading logic to any Timesheet Entries where a Break is not taken after a certain amount of hours worked, (i.e. where if you exceed 5 hrs without a 30 minute unpaid break, the remaining hours are paid as Overtime). |
| **Apply Minimum Rest to** **Same Day Entries** | Determines whether Minimum Rest should be applied to all Timesheet Entries within a day, or only the Timesheet Entries that continue to break Minimum Rest. . |
| **Include Paid Breaks in Break** **Loading** | Indicates whether the Break Loading Interpretation should include Paid Breaks during Interpretation. |
| **Include Break Loading In** **Overtime** | Defines whether Break Loading will pay Overtime Breakpoints for related Timesheet Entries during Interpretation. |
| **Break Loading Hours** **Exceeded** | Defines the amount of hours worked that must be exceeded to apply to the Break Loading logic (i.e., if 5, and the Timesheet Entry hours exceed 5 hours without an unpaid break, then all hours after 5 are paid as Overtime until a break is taken). |
| **Break Loading Unpaid Break** **Minutes** | Defines the minimum length in minutes that unpaid breaks must span during a Timesheet Entry in order to avoid Break Loading logic from being applied. |
| **Apply Minimum Rest** **Interpretation?** | Indicates whether Minimum Rest logic will be applied to this Interpretation Rule. |
| **Include Minimum Rest in** **Daily OT Hours** | Indicates whether the Minimum Rest hours should be included in the Daily Overtime calculations. |
| **Days Minimum Rest Hours** **Apply** | Indicates the days where Minimum Rest logic will be interpreted. |
| **Apply Minimum Rest on** **Overtime** | Indicates whether Minimum Rest should only be calculated where Timesheet Entries include Overtime (excluding Wake Up). |
| **Minimum Rest Hours** | Defines the amount of hours for Minimum Rest between the End Time of a Timesheet Entry to the Start Time of the next Timesheet Entry. |
## **Interpretation Rule Builder - Populate Break Loading & Minimum Rest Rules**
## **Further Information**
| **Document** | **Document Type** | **Description** |
| ------------------------------------------------------------------------------------------------- | --------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| QRG Interpretation Rule Builder Functionality - Key Information | Information Quick Reference | Outlines useful information relevant to the Interpretation Rule functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| QRG Interpretation Rule Builder - Create Daily Rates Interpretation Rule | Task Instructions | How to create a Daily Rates Interpretation Rule. |
| QRG Interpretation Rule Builder - Populate Hourly Rate Interpretation Rules | Task Instructions | How to populate Breakpoints for the Hourly Rate Interpretation Rule Record Type. |
| QRG Interpretation Rule Builder - Populate Shift Time Interpretation Rules | Task Instructions | How to populate Breakpoints for the Shift Start or Shift End Interpretation Rule Record Type. |
| QRG Interpretation Rule Builder - Populate Split/Broken Shift & Sleepover Rules | Task Instructions | How to populate Breakpoints for the Split/Broken Shift and Sleepover Rules using the Interpretation Rule Builder. |
| QRG Interpretation Rule Builder - Create Breakpoints & Pay Code Caps | Task Instructions | How to create Breakpoints and Pay Code Caps using the Interpretation Rule Builder. |
| QRG Interpretation Rule Builder - Populate Allowance, Leave & Allowance Junction Rule Breakpoints | Task Instructions | How to populate Breakpoints for Allowances, Leave and Allowance Junction Rules using the Interpretation Rule Builder. |
| QRG Create Interpretation Rule - Create Custom Interpretation Variation | Task Instructions | How to create custom Interpretation Variations. |
| QRG Create Interpretation Rule - Create Assignment Interpretation Variation | Task Instructions | How to create Assignment Interpretation Variations. |