2. Go to the **Pay Batches** object by using the Search function (see Figure 2).
3. From the List View, select the Pay Batch you want to review with the status of Calculated and click the **Launch** button (see Figure 3).
4. Starting within a Pay Batch where the Status is Calculated, go to the **Finalise** navigation icon (see Figure 4).
5. Click on the **Finalise Pay Batch** button.
6. A pop-up message indicating that the Finalisation Process has commenced will be shown. The Pay Batch Status will be updated to Finalising, and a progress bar showing the progression of the Finalisation Process will be displayed (see Figure 5).
7. Once the Finalisation Process is complete, the Pay Batch Status will be updated to one of the below:
1. If the Calculation Process is completed successfully, the Status of the Pay Batch will be updated to **Finalised**, therefore Users can now proceed to the next steps of creating Pay Advices.
2. If the Finalisation Process fails, it means that an error has been found with one or more associated records, and the Status of the Pay Batch will be updated to **Finalise Failed** .
When this occurs, a Debug Log will be created to provide details of the error. The reason for the failure must be addressed before the Pay Batch can be Finalised.
### **Unfinalise a Pay Batch (Optional)**
Once a Pay Batch is Finalised, you cannot make any changes to the associated Pay Transactions and
other related records to the Pay Batch. However, if you need to go back and make some changes, you can
roll back the Status of the Pay Batch to be Calculated, so any changes can be made as required. You can
Unfinalise a Pay Batch only until the Payment File is released.
A Pay Batch must have a Status of Finalised before it can be Unfinalised. To Unfinalise a Pay Batch, the
following steps should be completed:
1. For a Pay Batch with a Status of Finalised, go to the **Finalise** navigation icon (see Figure 6).
2. Click on the **Unfinalise Pay Batch** button.
3. A pop-up message indicating that the Unfinalisation Process has commenced will be shown. The Pay Batch Status will be updated to Unfinalising and a progress bar showing the progression of the Unfinalisation Process will be displayed (see Figure 7).
4. Once the Unfinalise Process is complete, the Payee Pay Batch Status will be updated to either Calculated or Unfinalise Failed based on the successful completion of the process:
1. If the Unfinalise Process is completed successfully, the Status of the Pay Batch will be updated to Calculated, which means any changes can now be made as required.
2. If the Unfinalise process fails, it means there is an error found with one or more of the associated records. The Status of the Pay Batch will be updated to Unfinalise Failed. When this occurs, a Debug Log will provide details of the error. The reason for the failure must be addressed before the Pay Batch can be Unfinalised.
3. The Pay Advice Distribution pop-up page will be displayed (see Figure 9).
4. Select the Distribution Option to be applied:
1. **Do not send email** : The Pay Advices are not emailed to any of the Payees.
2. **Send email ASAP** : The Pay Advice emails are sent in a Scheduled Job after the Pay Batch has a status of Payment File Released.
3. **Send email after date/time** : Enables entry of specific date and time for Pay Advice emails to be distributed, via a Scheduled Job after the Pay Batch has a status of Payment File Released.
8. Once the Pay Advice Creation process is complete, the Status of the Pay Batch will be updated to either Pay Advice Created or Pay Advice Failed based on the successful completion of the process:
1. If the Pay Advice Creation process is completed successfully, the Status of the Pay Batch will be updated to Pay Advice Created. A draft of the Pay Advice document(s) can now be viewed within Pay Batch Manager.
2. If the Pay Advice Creation fails, it means there is an error with one or more of the records associated with the Pay Batch, and the Status of the Pay Batch will be updated to Pay Advice Failed. The reason for the failure must be addressed before the Pay Advices can be created. If this occurs, a Debug Log will be created to provide details of the error.
4. The Detail View for the corresponding Payee Pay Batch record will be opened with a preview of
the Pay Advice displayed (see Figure 12).
### **Delete Pay Advice (Optional)**
Once a Pay Batch has the Pay Advices created, it can not be rolled back to a status of Unfinalised without
first deleting any Pay Advice records that have been created. To delete Pay Advices, the following steps
should be completed:
1. For a Pay Batch with a Status of Pay Advice Created, go to the **Finalise** navigation icon (see Figure 13).
2. Click on the **Delete Pay Advice** button. A pop-up confirming you want to delete the Pay Advice will display.
3. Click on the **Delete** button.
4. A pop-up message indicating that the Pay Advice Deletion process has commenced will be
shown. The Pay Batch Status will be updated to Pay Advice Deleting and a progress bar showing
the progression of the Pay Advice Deletion process will be displayed (see Figure 14).
5. Once the Pay Advice Deletion Process is complete the Status of the Pay Batch will be updated to either Finalised or Pay Advice Delete Failed based on the successful completion of the process:
* If the Pay Advice Deletion Process is completed successfully, the Status of the Pay Batch will be updated to Pay Advice Created, therefore the Pay Batch can now be rolled back to a status of Unfinalised so any changes required can be made.
* If the Pay Advice Deletion process fails, it means that an error has been found with one or more of the records associated with the Pay Batch, and the Status of the Pay Batch will be updated to Pay Advice Delete Failed. If this occurs, a Debug Log will provide details of the error. The reason for the failure must be addressed before another attempt to delete the Pay Advices can be done.
### **Create a Payment File**
Once a Pay Batch has had its Pay Advices Created, any required Payment File can be created. To create a
Payment File, the following steps should be completed:
1. For a Pay Batch with a Status of Pay Advice Created, go to the **Finalise** navigation icon (see Figure 15).
2. Click on the **Create Payment File** button.
3. A pop-up message indicating that the Payment File Creation process has commenced will be shown. The Pay Batch Status will be updated to Payment File Creating and a progress bar showing the progression of the Payment File Creation process will be displayed (see Figure 16)
4. Once the Payment File Creation process is complete, the Status of the Pay Batch will be updated to either Payment File Created or Payment File Creation Failed based on the successful completion of the process:
* If the Payment File Creation process is completed successfully, the Status of the Pay Batch will be updated to Payment File Created. Therefore the Payment File can now be submitted for approval (if required) and released.
* If the Payment File Creation fails, there is an error with one or more records associated with the Pay Batch, and the Status of the Pay Batch will be updated to Payment File Failed. If this occurs, a Debug Log will provide details of the error. The reason for the failure must be addressed before the Payment File can be created.
4. A pop-up message indicating that the Payment File Deletion process has commenced will be
shown. The Pay Batch Status will be updated to Payment File Deleting and a progress bar
showing the progress of the Payment File Deletion process will be displayed (see Figure 18).
5. Once the Payment File Deletion process is complete, the Status of the Pay Batch will be updated to either Pay Advice Created or Payment File Delete Failed based on the successful completion of the process:
* If the Payment File Deletion process is completed successfully, the Status of the Pay Batch will be updated to Pay Advice Created. The Pay Batch can now have Pay Advice records deleted so that it can be rolled back to a status of Unfinalised, and any changes required can be made.
* If the Payment File Deletion fails, there is an error with one or more of the records associated with the Pay Batch, and the Status of the Pay Batch will be updated to Payment File Delete Failed. If this occurs, a Debug Log will detail the error. The reason for the failure must be addressed before the Payment Files can be deleted.
### **Payment File Approval (Optional)**
Once the Payment File is created, if Payment File Approval is required, the approval process needs to be
completed before the next stage can be completed. To receive Payment File Approval the following steps
must be completed:
1. For a Pay Batch with a Status of Payment File Created, go to the **Finalise** navigation icon (see Figure 19).
2. From the **Payment File** tab, click the action dropdown button 
4. An email will be sent to the Authorised Approver(s). The processing of the Pay Batch can not proceed until the required approval is actioned. Once approval is received, the Payment File can be downloaded and released.
5. To download the Payment File in PDF format, click on the **Print as PDF** button, as shown in the screenshot below, which downloads and saves the file (see Figure 20).
### **Download/Release Payment File**
Once the Payment File approval is received, or if Approval is not required, the aba file can be downloaded
which updates the status to Payment File Released.
To download a Payment File, the following steps must be completed:
1. For a Pay Batch with a Status of Payment File Created, go to the **Finalise** navigation icon (see Figure 21).
2. From the **Payment File** tab, click the action dropdown button at the end of the row for the **Payment File** you wish to download.
3. Select the **Download** option.
4. A pop-up window confirming you want to download the Payment File will display (see Figure 22).
5. Click on the **Continue** button.
6. The Status of the Payment File is updated to Released. Once all related Payment Files to a Pay Batch have a Status of Released, the Status of the Pay Batch is updated to Payment File Released (see Figure 23).
The Payment File will download to your computer (shown at the bottom of your screen or in your downloads folder). The file can be opened to review, moved to another folder if required, and is ready to upload to your online banking system.
### **Review Payment File Released Pay Batch**
Once the Payment File is released, the details of the Payment File in respect to an individual Payee Pay
Batch can be viewed via the Detail View. To view the Payment File details for an individual Payee
Payment File, the following steps must be completed:
1. For a Pay Batch with a Status of Payment File Released, go to the **Finalise** navigation icon (see Figure 24).
2. Click on the Filters icon and add the **Employee** .
3. You can review the Pay Advice, Payment File, and Payment File Errors from different tabs as required.
4. To review individual Payee Pay Batch, from the **All Employees** tab, click the action dropdown button 
6. The Detail View for the corresponding Payee Pay Batch record will be opened (see Figure 25).
7. Click the **Payment File** tab. The Payment File Details relating to the individual Payee Pay Batch are displayed.
