> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.
# QRG Employee Portal - Enter Payee Timesheets
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## Purpose
The purpose of this quick reference guide is to step through the process of completing Timesheet records as a Payee User within the Community. The intended audience for this document are Payees.
## Steps
### Complete an online Timesheet
The Timesheet is used when processing Pay Transactions for the Calendar Period against a Temp Assignment. The record holds Time Entries, Expenses, Leave Events, Allowances and Approval details.
Complete a Timesheet as a Payee User by following the below steps:
1. From within the **Community Portal** click the **Timesheets** tab (see Figure 1).
2. From the Current tab, select **Edit** to complete Time Entries for a Timesheet (see Figure 2).
3. To determine whether any Overtime should be attributed to Time Off in Lieu, select from the picklist values in the **Manage any Overtime as Time Off in Lieu?** field (see Figure 3):
**Important Notes**
*(Entering Time)*
*The Timesheet Frequency, Start Day, Time Entry Format and Break Formats will differ depending on the Timesheet Calendar related to the Assignment.*
4. Populate Timesheet Entries as below:
- Capture time worked either by entering **Start Time** and **End Time** (see Figure 4) or **Hours** and **Mins** (see Figure 5) for each day worked.
- To enter Breaks, populate the **Break Start** and **Break End** (see Figure 4) or **Break Mins** (see Figure 5) for each Break taken.
- If you are entitled to Paid Breaks, select **Yes** from the **Paid Breaks** picklist values (see Figure 5).
- To include a Project Code with the Timesheet Entry, select from the available picklist options in the **Project Code** field (see Figure 6).
- To include a Timesheet Activity with the Timesheet Entry, select from the available picklist options in the **Timesheet Activity** field (see Figure 7).
- To enter Leave, select **Leave Type** from the available picklist options within the Timesheet Entry row (see Figures 8 and 9) and enter either **Start** **Time** and **End Time** or **Hours** and **Mins** for any Leave taken.
- Leave is only available to select within Timesheets if the related Payee has been configured with Payee Leave Rules.
- To add additional Timesheet Entry lines, click the **Add** icon and adjust the date for the line as needed (see Figure 10).
- To copy the values from a Timesheet Entry to lower rows, click the **Copy Down** icon.
- To delete a Timesheet Entry row, select the **Delete** icon.
5. Once you are satisfied with the Timesheet Entries, click on the **Save** button (see Figure 11).
**Important Notes**
*(Entered Time)*
*You MUST save the Timesheet before making any further changes (such as adding Allowances or Expenses) to avoid erasing Time Entry data.*
*The Add, Copy, Down, and Delete buttons will only function as intended once at least one Timesheet Entry row has been populated, and all changes have been saved.*
6. To add an Allowance to the Timesheet (see Figure 12):
- Click the **Add Allowance** button.
- Populate the **Date Incurred** field.
- Select the **Timesheet Allowance** from the available Allowances for this Payee on this Assignment
- If an Allowance is not available, Payroll will need to create the appropriate Payee Allowance Record
- Enter the Allowance units in the **Quantity** field.
- Populate any **Notes for this Entry** (optional).
- To add any additional Allowances to this Timesheet, select the **+** button and repeat steps 6b. To 6e.
- Click the **Save** button.
7. To add an Expense to the Timesheet (see Figure 13):
- Click the **Add Expense** button.
- Select the **Date Incurred.**
- Populate the **Description** field.
- Populate the **Total Inc. Tax** field.
- If the Expense includes GST, select the **Taxable** checkbox.
- Enter the value of the GST related to the Expense in the **Tax** field.
- Select the suitable **Pay Code** from the available picklist values.
- To add any additional Expenses to this Timesheet, select the **+** button and Repeat steps 7b. - 7g.
- Click the **Save** button.
8. Click **Upload Files** to attach any relevant receipts, or use the drag-and-drop feature to upload (see Figure 14).
**Important Notes**
*(Allowance and Expense Entry in Timesheets)*
*The ability to enter Allowance and Expense details within Timesheets as detailed here, is only available if the required configuration for this has been implemented by the Employer.*
9. Once the Timesheet is ready for submission, click on the **Submit** button to request approval from the Timesheet Approver(s) (see Figure 15).
The Timesheet is now submitted for Approver review.
To make changes to a Timesheet that has already been submitted but not yet Approved:
10. Click on the **Resubmit** button to recall the Timesheet from Submitted status and withdraw it from the Approver (see Figure 16).
11. Click on the **Resubmit** button from the popup warning screen that appears (see Figure 17).
The Timesheet is now available to make any amendments.
Once the necessary changes have been made, the Timesheet must be **Submitted** again before the Approver can review to Approve or Reject as required.
## Timesheet Management
When a Timesheet is Submitted, it must be approved by a Timesheet Approver before it can be processed by Payroll. If a Timesheet Approver Rejects a Timesheet, it is sent back to the Employee to make the required adjustments and to resubmit for Approval.
Manage or review the status of Timesheets by following the below steps:
1. From within the **Community Portal**, click **Timesheets** (see Figure 18)
2. The **Submitted** tab allows Employees to view all Timesheets currently awaiting approval, and also to edit and Resubmit any Timesheets that require changing as detailed earlier in steps 10 and 11 above (see Figure 19).
3. The **Approved** tab allows Employees to view all Timesheets that have been Approved by a Timesheet Approver (or by Payroll). This includes both Timesheets that have been paid and those awaiting processing by Payroll (see Figure 20).
## Field Descriptions
| Field Name | Description |
| - | - |
| Approver Notes | Comments added by the Timesheet Approver, typically to explain an approval or rejection decision. |
| Break Start / Break 2 Start
Break End / Break 2 End | The Start and End Times for recorded Timesheet Entry Breaks. Used on Timesheets associated with Shift Time Interpretation, where Entries are captured according to time-of-day (rather than total duration). |
| Break Minutes / Break 2 Minutes | The amount of Time recorded for Timesheet Entry Breaks. Used on Timesheets associated with Hourly Interpretation, where Time is captured according to total duration (rather than time-of-day). |
| Date Incurred | The date on which an Allowance or Expense Timesheet Item was incurred. |
| Description | A brief description of the Expense entered. |
| Start Time / End Time | The Start and End Times for the Timesheet Entries. Used on Timesheets associated where Entries are captured according to time-of-day (rather than total duration). |
| Entry Date | The Calendar Date that the Timesheet Entry relates to. |
| Hours | The number of whole hours worked for the day. Used on Timesheets where Time is captured according to total duration (rather than time-of-day). |
| Mins | The minutes worked in addition to the whole Hours. Used on Timesheets where Time is captured according to total duration (rather than time-of-day). |
| Total Hours | The total number of hours captured for the Timesheet Entry, per entered values or calculated using the Start and End Times entered, minus any unpaid Breaks. |
| Leave Type | The Leave Type that relates to the Timesheet Entry, selected from the picklist options presented, according to the available Payee Leave Rules for the Payee. |
| Manage any Overtime as Time Off in Lieu? | Determines whether recorded Overtime should contribute to the Payee’s Leave Balance as Time Off in Lieu, rather than being paid at Overtime rates. |
| Notes for Time Entry | Comments as added by the Employee for the Timesheet Entry. |
| Pay Code | The Pay Code associated with an entered Expense. |
| Quantity | The number of units claimed for an Allowance being captured. |
| Tax | The total Tax (GST) component of the related Expense amount. |
| Taxable | Indicates whether the Expense includes Tax (GST). |
| Timesheet Activity | The activity or project the time entry is attributed to, where activity tracking is used. |
| Timesheet Allowance | The Allowance being claimed, selected from those available on the Assignment |
| Total Ex Tax | The total value of the Expense excluding Tax (GST). |
| Total Inc Tax | The total value of the Expense including Tax (GST). |
## Further Information
| Document | Document Type | Description |
| - | - | - |
| QRG Employee Portal - Update Profile Information as a Payee | Task Instructions | How to update personal data using the Employee Community Experience as a Payee. |
| QRG Employee Portal - Create Payee Leave Events as a Payee | Task Instructions | How to update personal Employee data using the Employee Community Experience as a Payee. |
| QRG Employee Portal - Enter an Expense Claim as a Payee | Task Instructions | How to submit an Expense using the Employee Community Experience as a Payee. |
| QRG Employee Portal - View Leave Balance as a Payee | Task Instructions | How to view personal Leave balances using the Employee Community Experience as a Payee. |
| QRG Employee Portal - View Leave Forecast as a Payee | Task Instructions | How to access Leave Forecasting using the Employee Community Experience as a Payee. |
* First Published: 10 August, 2026
* Last Published: 10 August, 2026
