> ## Documentation Index
> Fetch the complete documentation index at: https://documentation.2cloudnine.com/llms.txt
> Use this file to discover all available pages before exploring further.
# QRG Create a Calculation Method record
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## Purpose
The purpose of this quick reference guide is to step through the process of creating a Calculation Method
record. The intended audience for this document is System Administrators / Standard Users.
The Calculation Method record holds the calculation type and unit of calculation for Rate Calculator
records.
## Steps
### **Create a Calculation Method record**
To create a Calculation Method record follow the steps below:
1. Click on the **App Launcher** icon (see Figure 1).
2. Go to the **Calculation Methods** object by using the Search function (see Figure 2).
3. Click on the **New** button (see Figure 3)
4. Populate the following required fields to provide the base details of the Calculation Method record (see Figure 4):
1. **Calculation Method Name**
2. To define the type of calculation to apply to a Rate Calculator, select from the picklist values in the **Calculation Type** field:
1. Mark Up
2. Margin
3. To define the type of units the Calculation Method can use to determine the Calculation amount, select from the picklist values in the **Calculation Unit** field:
1. Currency
2. Percentage
4. To define the description that will be displayed on the Rate Calculator record, populate the **Calculation Method Description** field.
5. Populate the **Calculation Based on** field using one of the following options as required:
1. If **Mark Up** was selected in the **Calculation Type** field, and **Percentage** was selected in the **Calculation Unit** field, users will need to indicate in the **Calculation Based On** field to define how Invoice Rates are calculated, by selecting from the available picklist options:
1. Base Pay Rate
2. Pay Rate
3. Total Pay Rate + Costs
OR
2. If **Mark Up** was selected in the **Calculation Type** field, and **Currency** was selected in the **Calculation Unit** field, the **Calculation Based On** field should be left blank.
OR
3. If **Margin** was selected in the **Calculation Type** field, and **Percentage** or **Currency** was selected in the Calculation Unit field, the **Calculation Based On** field should be left blank.
6. Click on the **Save** button (see Figure 4).
7. A new **Calculation Method** record is now created (see Figure 5).
Calculation Method records CAN NOT be deleted if they have related records or are
used in other records. Deleting records is not recommended unless absolutely
essential.
8. To modify an existing **Calculation Method** record, open the required record and select the **Edit** button available on the top right side of the page. You can also double click within fields that need editing or just click on the pencil icon that appears within fields when hovering with your cursor.
9. When complete, click on the **Save** button.
## Field Descriptions
| Field Name | Description |
| -------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Calculation Based On** | If Mark Up is selected in the Calculation Type field, and Percentage is selected in the Calculation Unit field, this field defines how these values will be calculated: - Base Pay Rate
- Pay Rate
- Total Pay Rate + Costs
|
| **Calculation Method** **Description** | Records a description of the Calculation Method to assist Users in selecting the correct Calculation Method when creating Rate Calculators. |
| **Calculation Method** **Name** | Indicates the short name given to the Calculation Method for identifcation. |
| **Calculation Type** | Defines the type of Calculation Method used on any related Rate Calculators. |
| **Calculation Unit** | Defines if the values entered within the Mark Up/Margin Section of related Rate Calculators will be in Currency or Percentage format. |
## Further Information
| Document | Document Type | Description |
| --------------------------------------------------------------- | --------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| QRG Rate Calculator Key Information | Information Quick Reference | Outlines useful information relevant to the Rate Calculator functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| QRG Create a Location record | Task Instructions | How to create a Location record used for Rate Calculators. |
| QRG Create an Employment Cost Record | Task Instructions | How to create Employment Cost records used for applying costs to the Rate Calculator. |
| QRG Manage Employment Cost Items using ECM | Task Instructions | How to manage Employment Cost Items using the Employment Cost Manager. |
| QRG Create an Employment Cost Exception | Task Instructions | How to apply Employment Cost Exceptions to Clients, Payees & Pay Codes. |
| QRG Create Pay Rate Loadings | Task Instructions | How to create Pay Rate Loadings used for Casual Loading or Shift Loading. |
| QRG Create Rate Calculators - Templates - Initial Setup | Task Instructions | How to create Rate Calculator Templates - Initial Setup. |
| QRG Create Rate Calculator Templates - Final Setup | Task Instructions | How to create Rate Calculator Templates - Final Setup. |
| QRG Create Rate Calculators - Employee Specific | Task Instructions | How to create an Employee Specific Rate calculator using Template automation. |
| QRG Create Rate Calculators - Preview, Clone & Save as Template | Task Instructions | How to create Rate Calculator Previews, Save existing Rate Calculators as Templates, and use the Clone functionality. |