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# QRG Create an Employment Cost Exception
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## Purpose
The purpose of this quick reference guide is to step through the process of creating an Employment Cost
Exception record. The intended audience for this document is System Administrators / Standard Users.
Employment Cost Exceptions enable Users to exclude certain Pay Codes from having calculations of
Employment Costs applied to them, such as Superannuation on Overtime Meal Allowances, when
determining the required Invoice Rates.
## Steps
### **Create an Employment Cost Exception**
To create an Employment Cost Exception, follow the steps below:
1. Click on the **App Launcher** icon (see Figure 1).
2. Go to the **Pay Rate Loadings** object by using the Search function (see Figure 2).
3. Click on the **New** button (see Figure 3).
4. Select from the available record types and click on the **Next** button (see Figure 4).
5. Populate the following required fields to provide the details of the Pay Code Employment Cost
Exception (see Figure 5):
1. To define a Pay Code to apply to the Exception, populate the **Pay Code** field using the lookup options available.
2. To ensure the Pay Code defined in this record will be exempt from Employment Costs of this record type, select **Yes** from the available picklist values in the **Employment Cost** **Exempt** field.
3. To define the Location that is exempt from the Employment Cost, populate the **Location** field.
6. Click on the **Save** button (see Figure 5).
A new **Employment Cost Exception** is now created (see Figure 6).
Employment Cost Exception records CAN NOT be deleted if they have related records
or are used in other records. Deleting records is not recommended unless absolutely
essential.
7. To modify an existing **Employment Cost Exception** record, open the required record and select
the **Edit** button available on the top right side of the page. You can also double click within fields
that need editing or just click on the pencil icon that appears within fields when hovering
with your cursor
8. When complete, click on the **Save** button.
## Field Descriptions
| Field Name | Description |
| ------------------------------ | ----------------------------------------------------------------------------------------------------------------------------- |
| **Client** | The Client associated with the Employment Cost Exception. |
| **Employment Cost** **Exempt** | Depending on the record type, indicates whether the Payee, Client, Assignment or Pay Code is Exempt from the Employment Cost. |
| **Location** | The Location associated with the Employment Cost Exception. |
| **Pay Code** | The Pay Code associated with the Employment Cost Exception. |
| **Payee** | The Payee associated with the Payee Employment Cost. |
## Further Information
| Document | Document Type | Description |
| --------------------------------------------------------------- | --------------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| QRG Rate Calculator Key Information | Information Quick Reference | Outlines useful information relevant to the Rate Calculator functionality. The document includes definitions, prerequisites, and other non-instructional information. |
| QRG Create a Location record | Task Instructions | How to create a Location record used for Rate Calculators. |
| QRG Create a Calculation Method | Task Instructions | How to create Calculation Methods to defne the calculation type and unit of calculation for Rate Calculator records. |
| QRG Create an Employment Cost Record | Task Instructions | How to create Employment Cost records used for applying costs to the Rate Calculator. |
| QRG Manage Employment Cost Items using ECM | Task Instructions | How to manage Employment Cost Items using the Employment Cost Manager. |
| QRG Create Pay Rate Loadings | Task Instructions | How to create Pay Rate Loadings used for Casual Loading or Shift Loading. |
| QRG Create Rate Calculators - Templates - Initial Setup | Task Instructions | How to create Rate Calculator Templates - Initial Setup. |
| QRG Create Rate Calculator Templates - Final Setup | Task Instructions | How to create Rate Calculator Templates - Final Setup. |
| QRG Create Rate Calculators - Employee Specific | Task Instructions | How to create an Employee Specific Rate calculator using Template automation. |
| QRG Create Rate Calculators - Preview, Clone & Save as Template | Task Instructions | How to create Rate Calculator Previews, Save existing Rate Calculators as Templates, and use the Clone functionality. |