> ## Documentation Index > Fetch the complete documentation index at: https://documentation.2cloudnine.com/llms.txt > Use this file to discover all available pages before exploring further. # QRG Validate, Publish and Unpublish Work Schedules export const InlineImage = ({src, alt = "", height = "1.6em"}) => { return {alt}; }; ## Purpose The purpose of this quick reference guide is to step through the process of Validating, Publishing and Unpublishing Work Schedules using the Work Schedule Manager. The intended audience for this document are Standard Users. ## Steps ### Validate a Work Schedule Record Once the Work Schedule has had the required Shift Allocations, the information held within the various records associated with the Work Schedule needs to be validated to ensure that it is correct. To Validate a Work Schedule, the following steps should be completed: 1. While the Work Schedule is not in Edit Mode, click the action button (see Figure 1) in the header of the Work Schedule Manager (see Figure 1). 2. Select the **Validate** option. Figure 1
3. Upon selecting the Validate option, the Validation Process will commence and its progress will be displayed within the Work Schedule Manager (see Figure 2).
Figure 2 4. When the Validation Process has completed, the Status of the Work Schedule will be updated:
* If the Validation Process is completed successfully, the Status of the Work Schedule will be updated to Validated (see Figure 3). Please note that at this stage, users can continue to make changes to the Work Schedule or Shift Allocations and then go through the validation process again. The Work Schedule can now be Published.
Figure 3
* If the Validation Process fails, the Status of the Work Schedule will be updated to Failed. The reason for the failure must be addressed before the Work Schedule can be Validated. Generally, a failed validation means that an error has been found with one or more of the records associated with the Work Schedule. If this occurs, a Debug Log will be created to provide the details of the error. This will be linked within the Work Schedule Manager (see Figure 4).
Figure 4 ### Publish a Work Schedule record Once the Work Schedule has been Validated, it can be Published, which then enables it to be used in Assignment Schedules. To Publish a Validated Work Schedule, the following steps should be completed: 1. While the Work Schedule is not in Edit Mode, click the action button in the header of the Work Schedule Manager. Select the **Publish** option (see Figure 5). Figure 5
2. Upon selecting the Publish option, a Publish Work Schedule popup will open (see Figure 6). 3. Populate the **Published To** field with the date the Work Schedule Entries should be created to. This date cannot be earlier than the Work Schedule Start Date. 4. Click the **OK** button. When clicked, the Publish Process will commence and its progress will be displayed within the Work Schedule Manager. The Published From date will automatically populate based on either the Work Schedule Start Date or the previous Published To date + 1, depending on if the Work Schedule has already been Published or not.
Figure 6 5. When the Publish Process has completed, the Status of the Work Schedule will be updated:
* If the Publish Process is completed successfully, the Status of the Work Schedule will be updated to Published. The Work Schedule can now be used to create Assignment Schedules (see Figure 7).
Figure 7 * If the Publish Process fails, the Status of the Work Schedule will be updated to Failed. The reason for the failure must be addressed before the Work Schedule can be Published and used to create Assignment Schedules. If this occurs, a Debug Log will be created to provide the details of the error. This will be linked within the Work Schedule Manager. ### Unpublish a Work Schedule record A Published Work Schedule cannot be changed. If a modification is required, it must first be Unpublished. Further, only the Work Schedules that do not have any related Assignment Schedules can be Unpublished and modified. To Unpublish a Published Work Schedule, the following steps should be completed: 1. While the Work Schedule is not in Edit Mode, click the action button in the header of the Work Schedule Manager. Select the **Unpublish** option (see Figure 8). Figure 8 2. Upon selecting the Unpublish option, the Unpublish Process will commence and its progress will be displayed within the Work Schedule Manager. When the Unpublish Process has completed, the Status of the Work Schedule will be updated: * If the Unpublish Process is completed successfully, the Status of the Work Schedule will be updated back to New. The Work Schedule can now be modified as required. When this is complete, the Validation and Publish processes will need to be undertaken again before the Work Schedule can be used to create an Assignment Schedule. * If the Unpublish Process fails, the Status of the Work Schedule will be updated to Failed. The reason for the failure must be addressed before the Work Schedule can be Unpublished. If this occurs, a Debug Log will be created to provide the details of the error. This will be linked within the Work Schedule Manager. ## Field Descriptions | Field Name | Description | | :----------------- | :-------------------------------------------------------- | | **Published From** | is the date Work Schedule Entries have been created from. | | **Published To** | is the date Work Schedule Entries have been created to. | ## Further Information | Document | Document Type | Description | | :--------------------------------------------------------------------------------------------------------- | :-------------------------- | :--------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | [Quick Reference Guide Index - Work Schedules](/qrgs/index) | Index | An index document that lists and provides links to all Quick Reference Guides relating to Work Schedules. | | [Managing Work Schedules Key Information](/qrgs/work-schedules/qrg-managing-work-schedule-key-information) | Information Quick Reference | A quick reference guide outlining useful information relevant to the Work Schedule functionality. The document includes definitions, prerequisites and other non-instructional information relating to Work Schedules and the Work Schedule Manager. | | [Create and Manage Assignment Schedules](/qrgs/work-schedules/qrg-create-and-manage-assignment-schedules) | Task Instructions | How to create and manage Assignment Schedules to relate a Published Work Schedule to an Assignment. |