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Travel & Per Diem Management automates the financial tracking behind every travel assignment — housing stipends, meals and incidentals, travel reimbursements, and all other compensation components that make up a traveler’s total pay package. You configure the rules once, and the platform handles the calculation, capture, and payment of every component without manual intervention.

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Configurable stipend and per diem packages

Each travel assignment carries its own compensation structure. 2cloudnine lets you build the full package for each assignment type, so the correct amounts are calculated and paid every time.
1

Create a compensation package

Define a travel compensation package for the assignment. Specify base pay, housing stipend amounts, meals and incidentals (M&I) per diem rates, and any other allowances applicable to the role or location.
2

Set tax treatment rules

Mark each component of the package with the correct tax treatment — taxable wages, tax-free per diems within IRS limits, or non-accountable plan reimbursements — so the payroll calculation is correct from the start.
3

Attach to the placement

Assign the package to the placement record. All compensation components are now linked to the worker’s assignment and will be applied automatically for every pay period of the engagement.
4

Apply contract compliance checks

Configure rules that ensure per diem amounts stay within the limits defined in the client contract or the relevant GSA rate table. The platform flags any stipend that would exceed allowable limits before payment processes.
Per diem amounts must comply with IRS guidelines to qualify for tax-free treatment. Work with your tax advisor to confirm the correct limits for each assignment location. 2cloudnine applies the rules you configure, so accurate setup is essential for compliant per diem payments.

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Streamlined expense capture

Traveling workers often incur reimbursable expenses beyond their standard stipend — mileage, lodging for unexpected travel days, professional licensing fees, and similar costs. The expense portal handles these alongside the standard per diem package.

Mobile expense submission

Workers upload receipts and submit expense reports from their phone. The portal is designed for workers in the field, not just those at a desk.

Automatic payable and billable conversion

Approved expenses convert automatically to payable items for worker reimbursement and, where applicable, to billable items on the client invoice — without any manual categorization step.

Policy enforcement

Expense types that fall outside your configured policy are flagged at submission. Approvers see out-of-policy items highlighted before they approve.

Approval workflows

Configure the approval chain that matches your internal policy — manager approval, finance review, or a combination — and route expenses through it automatically.

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Real-time cost and margin tracking

Travel assignments carry more cost variables than standard placements. Knowing the true gross margin of a travel assignment requires visibility into every component — base pay, stipends, per diems, and reimbursed expenses — tracked in real time against the bill rate.
  • All-in cost visibility — view the total cost of each assignment including base pay, stipends, per diems, and approved expenses on a single placement record
  • Margin tracking against bill rate — the platform calculates the gross margin of each travel assignment continuously as expenses are approved and stipends are processed
  • Period-level reporting — see cost and margin data by pay period so you can identify assignments where actual costs are drifting from the original model
  • Early warning on margin erosion — when total assignment costs approach the threshold that would put you below your target margin, you have the data to address it proactively

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Unified financial hub for traveling workers

Travelers often have more questions about their pay package than standard placements — they want to see their stipend breakdown, confirm their per diem rates, and track the status of their expense reimbursements. 2cloudnine gives them a single portal to access all of that.

Pay history

Workers can view a full record of pay periods, showing base pay, stipends, per diems, and reimbursements in a single breakdown.

Stipend and per diem details

Workers see the specific amounts and tax treatment for each component of their compensation package, reducing pay-related questions to your operations team.

Expense reimbursement status

Workers track their submitted expenses from submission through approval to payment — without needing to contact payroll to ask where things stand.

Assignment history

Travelers can access documentation and financial records for past assignments, useful for tax preparation and personal financial tracking.
Giving workers direct access to their own financial records reduces the volume of routine inquiries your operations and payroll teams receive, so they can spend their time on higher-value work.
Link Travel & Per Diem with Rate & Margin Management to model the full profitability of a travel assignment before you fill it. Build a rate card that includes the stipend and per diem package alongside the base bill rate, so your account managers see the true gross margin of each travel engagement — before they make the offer.