Purpose
The purpose of this quick reference guide is to step through the process of creating Deduction Pay Codes. The intended audience for this document are system administrators / standard users.Steps
Create a Deduction Pay Code record
Pay Codes are applied to Pay Transactions, Payee Deduction Records and Purchase Leave Rules processed for an Employee. The Deduction Pay Code record is used to define Pay Codes used for Deductions made for a Payee. The record holds General Information and Pay Code Setup details. Create a new Deduction Pay Code record by following the below steps:- Click on the App Launcher icon (see Figure 1).
- Go to the Pay Codes object by using the Search function (see Figure 2).
- Click on the New button (see Figure 3).
- Choose the record type of Deduction and click Next (see Figure 4).
- Follow this step in the sequence given below:
- To create a Deduction Pay Code, populate the following required fields to provide the base
details of the Deduction Pay Code (see Figure 5):
- Pay Code Name
- Description
- Pay Advice Description
- Pay Advice Sort Order
- To create a Deduction Pay Code, populate the following required fields to provide the base
details of the Deduction Pay Code (see Figure 6):
- Deduction Type
- Pay Rate Multiplier
- STP Deduction Type
- Populate the following optional fields as required (see Figure 6):
- If the Pay Code contributes to RESC, tick the Contributes to RESC checkbox.
- To exclude any transactions related to this Pay Code from the standard Pay Advice PDF, check the Exclude From Pay Advice checkbox.
- If Payroll Tax needs to be reported for Pay Transactions using this Pay Code, check the AU Payroll Tax Reportable? checkbox.
- To apply regional Payroll Tax exemptions for Pay Transactions using this Pay Code, select from the picklist values provided in the AU Payroll Tax Report Exemptions field.
- To create a Deduction Pay Code, populate the following required fields to provide the base
details of the Deduction Pay Code (see Figure 5):
- Click on the Save button.
Deduction Pay Code records CAN NOT be deleted if they have related records or are
used in other records. Deleting records is not recommended unless absolutely essential.
- To modify an existing Deduction Pay Code record, open the required record and select the Edit button available on the top right side of the page. You can also double click in any of the fields that need editing or just click on the pencil icon that appears within fields when you move your cursor over the field.
- When complete, click on the Save button.