Purpose
The purpose of this quick reference guide is to step through the process of creating an Accounting Invoice as required for General Ledger reporting purposes. The intended audience for this document is System Administrators / Standard Users.Steps
Create an Accounting Invoice
The Accounting Invoices contain the Accounting information relating to the Natural Account dimensions that are created from the Invoice records. To create an Accounting Invoice, the following steps should be completed:- Click on the App Launcher icon. (See Figure 1)
- Go to the General Ledger Integration object by using the Search function. (See Figure 2)
- Populate the Location field with the Accounting System Setup record for this Accounting Invoice. (See Figure 3)
- Populate the Maximum Invoice Date field. Any Invoices and Credit Notes with an Invoice Date after this date will not have their Accounting Invoice created. (See Figure 3)
- Click on the Validate button. (See Figure 3)
- The Invoices and Credit Notes will display a total number of items reflecting the number of new Accounting Invoices to be created. Click on the Create button to confirm the requirement of creating the Accounting Invoices. (See Figure 4)
- A confirmation message will appear saying ’The Accounting Invoices were created successfully’. (See Figure 5)
- Click on the All List View to view a list of all the Accounting Invoices for all the Locations. (See Figure 6)
- The new Accounting Invoice records will display in the list. (See Figure 7)
Accounting Invoice records CAN NOT be deleted if they have related records or are used in other
records. Deleting records is not recommended unless absolutely essential.
- To modify an existing Accounting Invoice record, open the required record and select the Edit button available on the top right side of the page. You can also double click within fields that need editing or just click on the pencil icon that appears within fields when hovering with your cursor.
- When complete, click on the Save button.