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Purpose

The purpose of this quick reference guide is to step through the process of creating an Accounting Payment Entity Default record. The Accounting Payment Entity Default record contains Accounting dimensions of an Accounting Payment Entity, specifically relating to the Payment Files for the Cost of Payroll Journals. The intended audience for this document is System Administrators / Standard Users.

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Steps

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Create Accounting Payment Entity Defaults

To create a Accounting Payment Entity Default record, the following steps should be completed:
  1. Click on the App Launcher icon. (See Figure 1)
Screenshot from QRG Accounting Payment Entity Defaults
  1. Go to the Accounting Payment Entity Default object by using the Search function. (See Figure 2)
Screenshot from QRG Accounting Payment Entity Defaults
  1. Click on the New button. (See Figure 3)
Screenshot from QRG Accounting Payment Entity Defaults
  1. Populate the following required fields to provide the base details of the Accounting Payment Entity Default record (see Figure 4):
    1. Accounting System
    2. Payment Entity
    3. GL Entity Code
    4. GL Bank Account Number
  2. If you require the Payment File Line to go to a specific Department, populate the optional field GL Bank Account Department .
  3. Click on the Save button (see Figure 4).
The Payment Entity field in the below Figure refers to the Payroll Payment Entity and not the Accounting Segment Payment Entity.
Screenshot from QRG Accounting Payment Entity Defaults
  1. A new Accounting Payment Entity Defaults record is now created (see Figure 5).
Screenshot from QRG Accounting Payment Entity Defaults
Accounting Payment Entity Defaults records CAN NOT be deleted if they have related records or are used in other records. Deleting records is not recommended unless absolutely essential.
  1. To modify an existing Accounting Payment Entity Defaults record, select the required record and select the Edit button available on the top right side of the page. You can also double click within fields that need editing or just click on the pencil icon that appears within fields when hovering with your cursor.
  2. When complete, click on the Save button.

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Field Descriptions

Accounting System is the Accounting System this Accounting Payment Entity Defaults record relates to. Payment Entity is the Payroll Payment Entity this Accounting Payment Entity Defaults record relates to. GL Entity Code is the appropriate Entity dimension this Entity maps to in the Accounting System. GL Bank Account Department is the appropriate Department this entity maps to in the accounting system. This is an optional field. GL Bank Account Number is the appropriate Natural Account this Entity maps to in the Accounting System.

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Further Information