Skip to main content

​
Purpose

The purpose of this quick reference guide is to step through the process of creating an Accounting Invoice Entity. The intended audience for this document is System Administrators / Standard Users.

​
Steps

​
Create Accounting Segments - Invoice Entity

The Invoice Entity Accounting Segment is used to link an Invoice Entity at 2cloudnine Payroll with a corresponding Invoice Entity dimension in the Accounting System. To create an Invoice Entity Accounting Segment, the following steps should be completed:
  1. Click on the App Launcher icon. (See Figure 1)
Screenshot from QRG Create Accounting Segments - Invoice Entity
  1. Go to the Accounting Segments object by using the Search function. (See Figure 2)
Screenshot from QRG Create Accounting Segments - Invoice Entity
  1. Click on the New button. (See Figure 3)
Screenshot from QRG Create Accounting Segments - Invoice Entity
  1. Select Invoice Entity from the available record types and click on the Next button. (See Figure 4).
Screenshot from QRG Create Accounting Segments - Invoice Entity
  1. Populate the following required fields to provide the base details of the Invoice Entity Accounting Segment record (see Figure 5):
    1. Accounting System
    2. Active/Inactive - set to true
    3. Segment Value - this will be your dimension for the Invoice Entity as held within the Accounting system (eg 2cloudnine Training Corporation Pty Ltd)
  2. Populate the following optional fields as required (see Figure 5):
    1. Segment description - description of the Invoice Entity value (eg Johnson Staffing Agency)
    2. Accounting System Reference - can be used as a secondary field to provide additional description of the Accounting dimension in the Accounting System.
    3. External ID - optional field for exporting data using the Accounting System Record Id.
  3. Click on the Save button (see Figure 5).
Screenshot from QRG Create Accounting Segments - Invoice Entity
If there are a large number of Invoice Entities to create, it is advisable to data load these records using a suitable data loading tool.
  1. A new Invoice Entity Accounting Segment is now created. (See Figure 6)
  2. Repeat for any additional Invoice Entity Accounting Segments required.
Screenshot from QRG Create Accounting Segments - Invoice Entity
Invoice Entity records CAN NOT be deleted if they have related records or are used in other records. Deleting records is not recommended unless absolutely essential.
  1. To modify an existing Invoice Entity Accounting Segment, select the required record and select the Edit button available on the top right side of the page. You can also double click within fields that need editing or just click on the pencil icon that appears within fields when hovering with your cursor.
  2. When complete, click on the Save button.

​
Field Descriptions

Accounting System is the Accounting System this Invoice Entity Accounting Segment relates to. Accounting System Reference is the reference given to this Invoice Entity within the external Accounting System. This is the optional/secondary field that can be used to assist describing the value. Active/Inactive defines if the record is currently active. External ID defines the ID of the corresponding record in an external Accounting system that has been used to create/update this record, or used if this data is integrated to an external Accounting system. Segment Description is a description that is provided to the Invoice Entity Accounting Segment. Segment Value is the value given to the Invoice Entity Accounting Segment that maps to a corresponding dimension value in the Accounting System.

​
Further Information