Purpose
The purpose of this quick reference guide is to step through the process of creating an Accounting Invoice Type. When first creating the records to reflect the Accounting dimensions within the external Accounting system, you will need to manually create all of the valid Accounting Invoice Types. The Accounting Invoice Type needs to match the Record Types of Invoice Items from 2cloudnine Payroll, which by default comprise of the following:- Allowance
- Client Paid Expense
- Expense
- Payment
- Payroll Services Fee
- Perm Fee
- Project Services Fee
- Retainer Fee
- Temp To Perm Fee
Steps
Create an Accounting Invoice Type
To create an Accounting Invoice Type, the following steps should be completed:- Click on the App Launcher icon. (See Figure 1)
- Go to the Accounting Invoice Type object by using the Search function. (See Figure 2)
- Click on the New button. (See Figure 3)
-
Populate the following required fields to provide the base details of the Accounting Invoice Type
(see Figure 4):
- Invoice Type - the Accounting Invoice Type required
- Invoice Item - this is the Record Type from the Invoice Items to be defaulted to this Accounting Invoice Type.
- Accounting System
- To relate this Accounting Invoice Type to a Natural Account for Revenue, populate the optional field GL Revenue Account .
- Click on the Save button (see Figure 4).
- A new Accounting Invoice Type is now created. (See Figure 5)
Accounting Invoice Types CAN NOT be deleted if they have related records or are used
in other records. Deleting records is not recommended unless absolutely essential.
- To modify an existing Accounting Invoice Type, select the required record and select the Edit button available on the top right side of the page. You can also double click within fields that need editing or just click on the pencil icon that appears within fields when hovering with your cursor.
- When complete, click on the Save button.